The day of the wedding, from as early as 6am, the phone starts ringing nonstop. The caterer wants to know if we placed his prep tent close enough to the reception tent; the bar wants to know if the ice has turned up; the photographer has gotten lost and needs directions; and my personal favourite, its raining and the mother of the bride needs reassurance that a contingency plan is in place.
Here is a blog that I found from a fellow wedding planner, and I think she's summed everything up pretty well.....
A lot of brides are finding it necessary to hire a Day of Coordinator (DOC) for their wedding day. And rightfully so. I get a ton of last-minute inquiries, requests, and downright begging from brides every month. It's due to the fact that most ladies don't realize how much goes into setting up for that day and once they are in the throws of putting together their timelines and To-Do lists they wonder who in the world is going to do all of this and do it on time and do it well. Mom can't do it...she'll be too busy. A bridesmaid or two?...no, they'll be getting hair done and hanging out with the bride. An aunt or cousin?...maybe, but will they really do it how you envision? That's where the frantic email or phone call comes in to me.
But there are also tips in hiring someone like me to do this for you. I am your go-to gal that day for your set-up of both ceremony and reception sites. And more than likely your go-to gal for YOU that day as well. But I'm a one-woman show in most cases and sometimes brides forget that I can't be in two places at once. I can't be sitting in a room with them helping her dress, take care of any mending or re-pinning of hair-do's, or removing stains at the same time I'm supposed to be downstairs scattering rose petals, tieing chair ties, lighting candles, etc.
For those of you that still have time before your wedding, here are some real things to take into consideration when you have a DOC:
1. DO have a timeline of the day for your DOC
2. DON'T call your DOC at 7am the day of the wedding to ask if she knows where your shoes are. She doesn't know. She's more than likely never seen your shoes and certainly has no idea where they would be.
3. DO inform all your vendors that you have a DOC that day that will be following up on set-up, etc.
4. DON'T tell all your vendors that you have a WEDDING PLANNER that took care of everything. They are two different things and unless you hired a WEDDING PLANNER to plan your event, odds are your DOC is going to know only the details you shared with her. And as many questions as DOC's ask of you prior to the day, there are still likely things we don't know. But if you tell your vendors that we know EVERYTHING, we look like asses when we don't. Please share.
5. DO give your DOC a detailed To-Do list for setup of each venue. Your DOC didn't plan your wedding, you did. We need as much detail as possible to make it what you envisioned for months. Simply telling your DOC that everything is in the boxes is probably not enough.
6. DON'T assume your DOC is going to make financial decisions for you. It is not your DOC's responsibility to pay vendors their final payment, tell the caterer it's ok to make 20 more meals b/c extra people showed up, etc. When we ask for a day-of contact for financial purposes, this is why.
7. DO make sure you like your DOC, trust your DOC, get along with your DOC. If you don't it's not an ideal match for your perfect day.
8. DON'T question your DOC time and time again. If you ask us a question we are going to give you an honest answer based on our experience. We're not kidding. You hired your DOC for a reason, let her do her job.
9. DO let yourself relax and have fun. Again, you hired a DOC for a reason. If you can't relax and let it go, you shouldn't have hired one. You're just making unnecessary work for yourself.
10. DON'T tell your friends & family that your DOC is a "friend" or "cousin of a friend" that is just helping you out...unless you've informed your DOC of this first. We'll put on a show if we know about it, but if we don't and someone asks who we are, we're probably going to tell them that we are your DOC for the day.
An insightful and entertaining read, taken from: http://talesofaweddingplanner.blogspot.com/2008/07/when-hiring-day-of-wedding-coordinator.html